vIMC Advice for Moderators

The main duties of a session moderator are:

  • To familiarise yourself with the Blackboard format by using the practice digital session rooms.
  • To log into the room at least 20 minutes before your session begins to welcome delegates and ensure they are all set up correctly.
  • To introduce each speaker, being aware there may be non-specialists in the audience. We strongly advise contacting your speakers in advance of the session to familiarise yourself with their paper and their research.
  • To inform the audience whether the speakers are happy for the audience to tweet about their paper or discuss it on social media.
  • To make sure each speaker finishes their paper on time and to be assertive on this issue if necessary.
  • To minimise background noise and disturbances by turning off delegates microphones and the chat function during speakers’ presentations. Instructions on how to do this can be found in the FAQs for Moderators.
  • To make sure the session starts and finishes on time.
  • To initiate and moderate questions and discussion after the papers (either via live questions or those submitted via the chat function), ensuring both speakers and audience adhere to our Policy on Dignity and Mutual Respect.
  • When taking questions, we recommend that you ask audience members to use the ‘Raise Hand’ function on the bottom toolbar, then prompt them to turn on their mic/camera to speak. Some members of the audience may prefer to use the chat function so you should keep an eye on this also.
  • To remove members of the audience (or even a speaker) from the digital session room after a warning if they engage in any harassing, bullying, or otherwise inappropriate behaviour whether aloud or in the chat function.
  • To be prepared to ask questions if they are not forthcoming from the audience.
  • To make sure all delegates leave the digital room at the end of the session, and inform the IMC team should any problems arise.
  • To complete our feedback form at the end of the session – a link will be sent to you to complete this.