FAQs for Attendees

How many academic sessions and speakers are there?
How long is IMC 2021, and when will it begin and end?
Must I register in order to attend?
Can I access IMC 2021 on my desktop / laptop, or without downloading the app?
What are ‘fringe’ events at IMC 2021?
How do I access the Book Fair / Craft Fair / Second Hand and Antiquarian Book Fair?
Where can I find a list of events, activities, and performances taking place at IMC 2021?
There are two papers scheduled at the same time and I want to see both. Must I choose between them?
How do I access IMC 2021?
Do I need any specialist software to access academic sessions?
Do I need any specialist hardware to access academic sessions?
What platform is being used to host academic sessions?
How do I join an individual academic session?
Can I check my camera and microphone are working prior to joining an academic session?
Should I keep my camera and microphone on when in academic sessions?
How do I ask a question during an academic session?
I am having difficulty connecting to a virtual session room at IMC 2021. What technical support is available?
Will sessions be captioned?

 

How many academic sessions are there?

IMC 2021 will be delivered entirely digitally this year. The programme will consist of 504 academic sessions, spread across 26 parallel sessions over 5 days. 

Alongside the academic programme, IMC 2021 will also host our long-running and popular Bookfair, as well as a range of fringe events, workshops, performances and even an excursion hosted by various publishers, academic societies and individuals from around the world.

How long is IMC 2021, and when will it begin and end?

The core academic programme of IMC 2021 will run from 09:00-20:30 (BST) each day from Monday 05 July to Thursday 08 July. On Friday 10 July sessions will run from 09:00 – 18:00.

Events, performances, and fringe events may be scheduled outside of this time.  

Remember! Our programme booklet and website will show the session timings in British Summer Time (GMT+1). However Pathable will display session timings based on the system time on your device i.e the time where you are.

Must I register in order to attend?

Yes, as for an in-person Congress, all delegates must register and pay the appropriate registration and programming fee. To keep sessions secure, only registered delegates will be able to access the online Congress. You can register online here until 17:00, Friday 25 June. Late registration after this point will not be possible owing to technical limitations within our registration system.

Registration will provide access to the full 5-day online congress (05 July – 09 July 2021) and access to all resources and recordings until 31 August 2021. Unfortunately, due to technical limitations, it will not be possible to offer day tickets for the online Congress.

Can I access IMC 2021 on my desktop / laptop?

Yes. This year the IMC 2021 will be online via the virtual events platform, Pathable. The platform is free to access and does not require the purchase or installation of any specialist software. However, you should make sure that you are using the latest version of your web browser. Once logged in, delegates will be able to access all aspects of the IMC, including academic sessions, Bookfair and other exhibitions, events and workshop programme, and social and networking opportunities.

Pathable works best with Google Chrome web browser (version 72 or later, or an equivalent modern browser). Most modern computers will meet Pathable’s minimum requirements, which can be found here.

We do not recommend accessing Pathable via a mobile or tablet device.

Attendees will join a session through the platform Pathable, and the session will then open in the Zoom app on their computer. All attendees should therefore download the Zoom app in advance of IMC 2021. If you are using an institution-owned or managed device, you may need to contact your local IT support in order to authorise the download and installation of Zoom. If you are unfamiliar with Zoom, you can find helpful quick start guides and other information via their support site.

What are ‘fringe’ events at IMC 2021?

We know that the networking and social opportunities are a key aspect of attending the IMC in person. Recreating this virtually is difficult, and so we are offering delegate-led ‘Fringe’ events. These events will give delegates the opportunity to meet, network, and socialise with a publisher, or it may be used to bring together colleagues interested in a particular area or field.

These ‘fringe’ events are organised by individual IMC delegates who take full responsibility for hosting and facilitating these events. As a result, they may be scheduled outside the core hours of the programme to take into account particular time zone needs of attendees.

Fringe events will be visible in the Agenda on Pathable. To sign up, click the + button or the ‘Reserve Spot’ button on the top right to add this event to your personal agenda and reserve your place. The ‘join meeting’ button will appear at the start time for the event. You can see more information about Fringe events on our website.

Delegates may also organise ad-hoc fringe events, meetings, networking, or other social activities by utilising the ‘Schedule a private meeting’ feature. This allows all registered delegates to host their own Zoom video chat sessions with friends and colleagues throughout the IMC.

How do I access the Book Fair / Craft Fair / Second Hand and Antiquarian Book Fair?

You can access the Book Fair, Craft Fair and Second Hand and Antiquarian Book Fair through the virtual events platform Pathable.

On the Bookfair page on Pathable, you can see a list of all the exhibitors, who will be hosting a variety of content for delegates to engage with, as well as providing their usual IMC exclusive discounts on their catalogues. Once you have selected an exhibitor, you can look at their information page and see their dedicated discussion window where delegates can converse and ask questions of the publishing staff. During Bookfair showcase hours, delegates will be able to talk directly with participating publishes in a private 1-1 video call at the click of a button. Showcase hours are 12:45-14:15 BST and 15:45-16:30 BST during each day of the Congress week.

On the Markets and Fairs page on Pathable, you will see all of the second-hand booksellers and craftspeople who are exhibiting this year. By selecting an exhibitor, you can access their website or visit their virtual ‘Stall’ on Pathable. On the virtual ‘Stall’ you can message the seller directly or arrange a remote meeting. Please note that some exhibitors do not have virtual stalls available.

Where can I find a list of events, activities, and performances taking place at IMC 2021?

All activities, including the core academic programme, exhibitions, workshops and ‘fringe’ events, will be listed in the Agenda on Pathable. You can access this from the main page by clicking ‘View Agenda’ or by selecting ‘Schedule’ and then ‘Agenda’.

To filter the Agenda, you can click in the ‘Search’ box on the top right hand side. Click on the small arrow next to ‘Session Type’ and then select the type of session that you would like to see. This will filter the Agenda so that only the selected type of session appears. Make sure to click ‘Reset’ when this filter is no longer needed.

There are two papers scheduled at the same time and I want to see both. Must I choose between them?

No. While just like at in-person IMC, it may be disruptive for members of the audience to leave one session room and join another during a presentation, this year the majority of sessions will be recorded and the recordings will be available for all registered delegates to view until 31 August 2021.

If you wish to reach out to any presenter whose live presentation you missed to discuss their research in more detail or to request a copy of their slides and/or paper. This can be done through the Pathable platform . If the presenter has uploaded their files you can access these by selecting ‘Files’ on the Session Page.

Sessions which are not being recorded will have a label on their session page stating ‘This Session will not be recorded’. When choosing between sessions, if one is not being recorded you should attend this live on the day and to watch the other session after the IMC has finished.

How do I access IMC 2021?

IMC 2021 will be hosted on Pathable, a large virtual events platform. Academic sessions and IMC-facilitated events and activities will be hosted via Pathable’s secure Zoom sessions. This means that delegates will be able to attend all sessions from their browser. If you haven’t received your login by 17:00 (BST) on Monday 28 June, please email imc@leeds.ac.uk.

All delegates must have an internet-connected laptop or PC with an up-to-date web browser, webcam, and microphone in order to participate fully in IMC 2021. Pathable works best with Google Chrome web browser (version 72 or later, or an equivalent modern browser). Most modern computers will meet Pathable’s minimum requirements, which can be found here.

We do not recommend accessing Pathable via a mobile or tablet device.

Attendees will join a session through the platform Pathable, and the session will then open in the Zoom app on their computer. All attendees should therefore download the Zoom app in advance of IMC 2021. If you are using an institution-owned or managed device, you may need to contact your local IT support in order to authorise the download and installation of Zoom. If you are unfamiliar with Zoom, you can find helpful quick start guides and other information via their support site.

Do I need any specialist software to access academic sessions?

Yes. All attendees should therefore download the Zoom app in advance of IMC 2021. If you are using an institution-owned or managed device, you may need to contact your local IT support in order to authorise the download and installation of Zoom. If you are unfamiliar with Zoom, you can find helpful quick start guides and other information via their support site.

Please see the previous question for information about the virtual events platform Pathable.

Fringe events which are organised by delegates may be hosted on an alternative platform and you should contact the organiser of the fringe event at your earliest opportunity in case you have any queries about how to access their event.

Do I need any specialist hardware or equipment to access academic sessions?

You should ensure that you are using an up-to-date PC or Mac with a working webcam and microphone built-in or connected.

If you are using an external microphone, ensure this is set up correctly and positioned for optimum sound capture. If you are using the microphone built in to your device, ensure that it is clear of obstructions and is picking your voice up well. Please ensure that your setup is configured to be accessible for all by following our guidance for speakers.

If you do not have one built in, you may wish to acquire a webcam so that you can be seen. This is most important for speakers.

What platform is being used to host academic sessions?

The IMC 2021 will be online via the virtual events platform, Pathable. The platform is free to access and does not require the purchase or installation of any specialist software. However, you should make sure that you are using the latest version of your web browser. Once logged in, delegates will be able to access all aspects of the IMC, including academic sessions, Bookfair and other exhibitions, events and workshop programme, and social and networking opportunities.

Pathable works best with Google Chrome web browser (version 72 or later, or an equivalent modern browser). Most modern computers will meet Pathable’s minimum requirements, which can be found here. We do not recommend accessing Pathable via a mobile or tablet device.

Fringe events which are organised by delegates may be hosted on alternative platforms. You should contact the organiser of the fringe event at your earliest opportunity in case you have any queries about how to access their event.

How do I join an individual academic session?

The IMC 2021 will be online via the virtual events platform, Pathable. Once you have logged into Pathable, you should access the Agenda by clicking ‘View Agenda’ on the home page or by selecting ‘Schedule’ from the menu along the top of the page, and then selecting ‘Agenda’. In the Agenda you can see all events that are scheduled during the 5 days of the IMC 2021.

You can filter the agenda by clicking in the ‘Search’ box on the top right hand side.
Some important filters include:

  • Name of the session
  • Session type
  • Academic strand
  • Session recording status

Make sure to click ‘Reset’ when filters are no longer needed.

Select the academic session you wish to join and then click the + button or ‘Reserve Spot’ on the top right of the session page to add this to your personal agenda and to reserve your place. This step is essential to ensuring that you can join the meeting. One minute prior to the scheduled start time for this session, a ‘join meeting’ button will appear on the session page. You should click this to enter the virtual session.

You can see the events you have reserved a spot on by going to ‘Schedule’ and ‘My Agenda’ at any time. If you are a speaker or a moderator, you will be able to join your session 20 minutes prior to the scheduled start time. Please see our dedicated FAQs for Speakers page or the FAQ for moderators page for more information about this.

Can I check my camera and microphone are working prior to joining an academic session?

Yes. Each time you join a session room you will be prompted by Zoom to connect your camera and microphone and if there are any issues they will be flagged by Zoom here. This is a standard check by Zoom.

Should I keep my camera and microphone on when in academic sessions?

When you join a session, you will be prompted to allow Zoom to access your microphone and camera. Please select ‘Allow’ or otherwise give permission otherwise you will be unable to share video or audio during the session.

When the moderator begins, we recommend that you mute your microphone and turn off your camera using the controls at the bottom of the screen. This is to ensure that there are minimal interruptions to the speaker who is presenting.

The moderator also has the ability to turn off all cameras and microphones to prevent interruptions. If you need to ask a question, you can simply turn them back on again when it is appropriate to do so using the microphone and camera controls at the bottom of the screen. The moderator can also prompt you to turn on your camera and to turn on your microphone, however, the moderator cannot turn your microphone or camera on without your permission.

How do I ask a question during an academic session?

All IMC 2021 sessions will include the opportunity for delegates to ask the speakers questions during the Q&A at the end. The moderator will clearly indicate when the Q&A begins and how you can participate. It is recommended that delegates use the ‘Raise Hand’ function on the bottom toolbar to let the moderator know that they have a question. You can then turn on your microphone and/or camera to ask your question. You could also use the chat function if you would like to.

When the moderator comes to you, it is good practice to say your name and where you are calling from as virtual sessions can be less personable than real-life IMC session rooms.

I am having difficulty connecting to a virtual session room at IMC 2021. What technical support is available?

Support, including assistance from a dedicated Pathable technical support expert, can be found via the ‘Support’ page once logged in to the IMC virtual event site. Additional information can be found via our website.

In the majority of cases, if you find yourself disconnected from a session, you will be able to rejoin immediately using the ‘Join Meeting’ button on the relevant session page.

Pathable also have their own Support pages for Attendees.

All IMC 2021 session rooms require a relatively high standard of internet connection. Therefore, many issues with connectivity will relate to difficulties accessing the Internet at your location. You may find it is helpful to move closer to your WiFi router, or to use a wired connection using an Ethernet cable (and any relevant adaptors), rather than relying on wireless internet.

If you are having persistent issues, please utilise any local troubleshooting available, e.g. checking your Internet connectivity, running network diagnostics on your device, connecting to an alternative network (ideally via a wired connection rather than over WiFi). While our technical support will do their best to support you and ensure you can connect, we are unable to rectify local connectivity issues specific to your location or your device(s).

Will sessions be captioned?

If you need to see the speaker’s face in order to lip read and the speaker chooses to share their screen, you will usually find their video in the top right corner of the display.

Speakers have also been requested to provide either their paper text or a short summary of their key points for audience members to read on their session page. You can view any attached papers under ‘Files’ on the session page. Our FAQs for Speakers also outlines good practice for speaking into a webcam to make lip-reading easier.

If you are concerned about accessing vIMC as a deaf/hard of hearing person, or have any other accessibility needs, don’t hesitate to get in touch with the IMC team via imc@leeds.ac.uk at your earliest convenience.