IMC 2022: FAQs for Attendees

What format will IMC 2022 take?
How many academic sessions and speakers are there?
How long is IMC 2022, and when will it begin and end?
Must I register in order to attend?
Can I access IMC 2022 on my desktop / laptop?
How do I access the IMC Bookfair online?
Where can I find a list of events, activities, and performances taking place at IMC 2022?
There are two papers scheduled at the same time and I want to see both. Must I choose between them?
How do I access IMC 2022?
Do I need any specialist software to access academic sessions virtually?
Do I need any specialist hardware to access academic sessions virtually?
What platform is being used to host academic sessions virtually?
How do I join an individual academic session virtually?
Can I check my camera and microphone are working prior to joining an academic session virtually?
Should I keep my camera and microphone on when in academic sessions virtually?
How do I ask a question during an academic session?
I am having difficulty connecting to a virtual session room at IMC 2022. What technical support is available?
Will sessions be captioned?

What format will IMC 2022 take?

You will be able to enjoy IMC 2022 both in person and virtually. This means that the majority of IMC 2022 sessions will be live-streamed and available to view remotely, unless a speaker in the session has opted out of live-streaming and recording their paper.

At present, we expect there to be around 50 sessions which will be wholly virtual, and over 150 will feature one or more participants taking part remotely. The remaining 400+ sessions will take place wholly in-person, though these numbers may be subject to change due to factors beyond our control.

Owing to limitations on available space on campus, wholly virtual sessions will not have a physical room on campus but delegates can join via their devices whether they are on campus or elsewhere in the world.

How many academic sessions and speakers are there?

The programme will consist of 2,110 speakers in 612 academic sessions, spread across 42 parallel sessions over 4 days. 

Alongside the academic programme, IMC 2022 will also host our long-running and popular Bookfair in Parkinson Court, as well as a range of fringe events, workshops, performances and even an excursion hosted by various publishers, academic societies and individuals from around the world.

How long is IMC 2022, and when will it begin and end?

The core academic programme of IMC 2022 will run from 09:00-20:30 (BST) each day from Monday 04 July to Thursday 07 July.

Events, performances, and workshops may be scheduled outside of this time.  

Remember! Our programme booklet and website will show the session timings in British Summer Time (GMT+1). However Pathable will display session timings based on the system time on your device i.e the time where you are.

Must I register in order to attend?

Yes, all delegates must register and pay the appropriate Registration and Programming Fee. To keep sessions secure, only registered delegates will be able to access both in-person session rooms and the online Congress. You can register online here from 10:00 GMT, Tuesday 1 March.

The deadline for standard registration is 23:59 BST, Friday 06 May, after which all registrations will incur late fees. You can register online until 23:59 BST, Wednesday 15 June. Late registration after this point will not be possible owing to technical limitations within our registration system.

Registration will provide access to the full 4-day online Congress (04 July – 07 July 2022) and access to all resources and recordings until 31 August 2022. Unfortunately, due to technical limitations, it will not be possible to offer day tickets for the online Congress.

Can I access IMC 2022 on my desktop / laptop from home?

Yes. The majority of academic sessions at IMC 2022 will be available online thanks to Pathable, our virtual event platform. The platform is free to access and does not require the purchase or installation of any specialist software. However, you should make sure that you are using the latest version of your web browser.

Once logged in, all delegates will be able to access all aspects of the IMC, including live-streamed and recorded academic sessions, the virtual Bookfair, and social and networking opportunities. The virtual platform will be available for both in-person and remote delegates to enable all attendees to browse recordings of IMC sessions and to socialise and network online.

Pathable works best with Google Chrome web browser (version 72 or later, or an equivalent modern browser). Most modern computers will meet Pathable’s minimum requirements, which can be found here. 

All attendees, speakers, moderators, and other participants will join sessions through the platform Pathable, and the session will then open in the Zoom app on their computer. All attendees should therefore download the Zoom app in advance of IMC 2022. If you are using an institution-owned or managed device, you may need to contact your local IT support in order to authorise the download and installation of Zoom. If you are unfamiliar with Zoom, you can find helpful quick start guides and other information via their support site.

How do I access the Bookfair?

The IMC Bookfair will take place in person from Tuesday 04 to Thursday 07 July in the Parkinson Court, University of Leeds. Exhibitors will also have a virtual stall which will be accessible via the virtual events platform Pathable.

On the Bookfair page on Pathable, you can see a list of all the exhibitors, who will be hosting a variety of content for delegates to engage with, as well as providing IMC-exclusive discounts on their catalogues. Once you have selected an exhibitor, you can look at their information page and see their dedicated discussion window where delegates can converse and ask questions of the publishing staff. During Bookfair showcase hours, delegates will be able to talk directly with participating publishes in a private 1-1 video call at the click of a button. Showcase hours are 12:45-14:15 BST and 15:45-16:30 BST during each day of the Congress week.

Where can I find a list of events, activities, and performances taking place at IMC 2022?

Our Events, Excursions, Performances and Workshop programme will include a variety of in-person and virtual sessions. All activities, including the core academic programme, exhibitions, performances, and workshops, will be listed in the Agenda on Pathable. You can access this from the main page by clicking ‘View Agenda’ or by selecting ‘Schedule’ and then ‘Agenda’.

To filter the Agenda, you can click in the ‘Search’ box on the top right hand side. Click on the small arrow next to ‘Session Type’ and then select the type of session that you would like to see. This will filter the Agenda so that only the selected type of session appears. Make sure to click ‘Reset’ when this filter is no longer needed.

Details of all non-academic activities taking place during IMC 2022 can also be found in the IMC Programme Book.

There are two papers scheduled at the same time and I want to see both. Must I choose between them?

No. While just like at in-person IMC, it may be disruptive for members of the audience to leave one session room and join another during a presentation, this year the majority of sessions will be recorded and the recordings will be available for all registered delegates to view until 31 August 2022.

If you wish to reach out to any presenter whose live presentation you missed to discuss their research in more detail or to request a copy of their slides and/or paper, you can do this through the Pathable platform. If the presenter has uploaded their files you can access these by selecting ‘Files’ on the Session Page.

Sessions which are not being recorded will have a label on their session page stating ‘This Session will not be recorded’. When choosing between sessions, if one is not being recorded you should attend this live on the day and to watch the other session after the IMC has finished.

How do I access IMC 2022?

IMC 2022 will take place both on campus and online. Details of how to find us in Leeds can be found here.

Online access for virtual attendees will be via Pathable, a large virtual events platform. Academic sessions will be hosted via Pathable’s secure Zoom sessions. This means that virtual delegates will be able to attend sessions from their browser.

All delegates – including those registering to attend in person – will receive login details for Pathable during June 2022. If you haven’t received your login by 17:00 (BST) on Monday 28 June, please email imc@leeds.ac.uk.

All virtual delegates must have an internet-connected laptop or PC with an up-to-date web browser, webcam, and microphone in order to participate fully in IMC 2022. Pathable works best with Google Chrome web browser (version 72 or later, or an equivalent modern browser). Most modern computers will meet Pathable’s minimum requirements, which can be found here.

We do not recommend attending or presenting in sessions via a mobile or tablet device.

Attendees can join sessions virtually through the platform Pathable, and the session will then open in the Zoom app on their computer. All attendees should therefore download the Zoom app in advance of IMC 2022. If you are using an institution-owned or managed device, you may need to contact your local IT support in order to authorise the download and installation of Zoom. If you are unfamiliar with Zoom, you can find helpful quick start guides and other information via their support site.

Do I need any specialist software to access academic sessions virtually?

Yes. All attendees wishing to attend live sessions remotely should therefore download the Zoom app in advance of IMC 2022. If you are using an institution-owned or managed device, you may need to contact your local IT support in order to authorise the download and installation of Zoom. If you are unfamiliar with Zoom, you can find helpful quick start guides and other information via their support site.

Please see the previous question for information about the virtual events platform Pathable.

Fringe events which are organised by delegates may be hosted on an alternative platform and you should contact the organiser of the fringe event at your earliest opportunity in case you have any queries about how to access their event.

Do I need any specialist hardware or equipment to access academic sessions online?

You should ensure that you are using an up-to-date PC or Mac with a working webcam and microphone built-in or connected.

If you are using an external microphone, ensure this is set up correctly and positioned for optimum sound capture. If you are using the microphone built in to your device, ensure that it is clear of obstructions and is picking your voice up well. Please ensure that your setup is configured to be accessible for all by following our guidance for speakers.

If you do not have one built in, you may wish to acquire a webcam so that you can be seen. This is most important for speakers.

What platform is being used to host academic sessions at IMC 2022?

The IMC 2022 will be online via the virtual events platform, Pathable. The platform is free to access and does not require the purchase or installation of any specialist software. However, you should make sure that you are using the latest version of your web browser. Once logged in, delegates will be able to access all aspects of the IMC, including academic sessions, Bookfair and other exhibitions, events and workshop programme, and social and networking opportunities.

Pathable works best with Google Chrome web browser (version 72 or later, or an equivalent modern browser). Most modern computers will meet Pathable’s minimum requirements, which can be found here. We do not recommend accessing Pathable via a mobile or tablet device.

Fringe events which are organised by delegates may be hosted on alternative platforms. You should contact the organiser of the fringe event at your earliest opportunity in case you have any queries about how to access their event.

How do I join an individual academic session virtually?

If you are attending a session virtually, or if you wish to view a session recording after the session has ended you can use Pathable to access all of these.

Once you have logged into Pathable, you should access the Agenda by clicking ‘View Agenda’ on the home page or by selecting ‘Schedule’ from the menu along the top of the page, and then selecting ‘Agenda’. In the Agenda you can see all events that are scheduled during the 4 days of the IMC 2022.

You can filter the agenda by clicking in the ‘Search’ box on the top right hand side.
Some important filters include:

  • Name of the session
  • Session type
  • Academic strand
  • Session recording status

Make sure to click ‘Reset’ when filters are no longer needed.

Select the academic session you wish to join and then click the + button or ‘Reserve Spot’ on the top right of the session page to add this to your personal agenda and to reserve your place. This step is essential to ensuring that you can join the meeting. One minute prior to the scheduled start time for this session, a ‘join meeting’ button will appear on the session page. You should click this to enter the virtual session.

You can see the events you have reserved a spot on by going to ‘Schedule’ and ‘My Agenda’ at any time. If you are a speaker or a moderator, you will be able to join your session 20 minutes prior to the scheduled start time. Please see our dedicated FAQs for Speakers page or the FAQ for moderators page for more information about this.

Please note that reserving a space online does not guarantee a seat in the session room for in person sessions.

Can I check my camera and microphone are working prior to joining an academic session virtually?

Yes. Each time you join a session room you will be prompted by Zoom to connect your camera and microphone and if there are any issues they will be flagged by Zoom here. This is a standard check by Zoom.

Should I keep my camera and microphone on when in academic sessions?

When you join a session, you will be prompted to allow Zoom to access your microphone and camera. Please select ‘Allow’ or otherwise give permission otherwise you will be unable to share video or audio during the session.

When the moderator begins, we recommend that you mute your microphone and turn off your camera using the controls at the bottom of the screen. This is to ensure that there are minimal interruptions to the speaker who is presenting.

The moderator also has the ability to turn off all cameras and microphones to prevent interruptions. If you need to ask a question, you can simply turn them back on again when it is appropriate to do so using the microphone and camera controls at the bottom of the screen. The moderator can also prompt you to turn on your camera and to turn on your microphone, however, the moderator cannot turn your microphone or camera on without your permission.

How do I ask a question when attending an academic session?

All IMC 2022 sessions will include the opportunity for delegates to ask the speakers questions during the Q&A at the end. The moderator will clearly indicate when the Q&A begins and how you can participate. This applies both for in-person attendees and those attending sessions virtually.

Remote delegates wishing to ask a question to an in-person session should follow instructions given by the moderator.

There are several ways to ask questions in Zoom sessions, including using the ‘Raise Hand’ and ‘Chat’ functions. You can find out more here.

When the moderator comes to you, it is good practice to say your name and where you are from as the event will be hybrid with speakers attending from around the world.

I am having difficulty connecting to a virtual session room at IMC 2022. What technical support is available?

Support, including assistance from a dedicated Pathable technical support expert, can be found via the ‘Support’ page once logged in to the IMC virtual event site. Additional information can be found via our website.

In the majority of cases, if you find yourself disconnected from a session, you will be able to rejoin immediately using the ‘Join Meeting’ button on the relevant session page. Please note that sessions may still be rejoined (unless they are full) after the box has been greyed out.

Pathable also have their own Support pages for Attendees.

All IMC 2022 session rooms require a relatively high standard of internet connection. Therefore, many issues with connectivity will relate to difficulties accessing the Internet at your location. You may find it is helpful to move closer to your WiFi router, or to use a wired connection using an Ethernet cable (and any relevant adaptors), rather than relying on wireless internet.

If you are having persistent issues, please utilise any local troubleshooting available, e.g. checking your Internet connectivity, running network diagnostics on your device, connecting to an alternative network (ideally via a wired connection rather than over WiFi). While our technical support will do their best to support you and ensure you can connect, we are unable to rectify local connectivity issues specific to your location or your device(s).

Will sessions be captioned?

All live-streamed academic sessions will feature automatic closed captioning. You can find out more information on accessing IMC 2022 here, including details of how to access additional support for deaf/hard of hearing delegates and others requiring captioning.

If you need to see the speaker’s face in order to lip read and the speaker chooses to share their screen, you will usually find their video in the top right corner of the display.

Speakers have also been requested to provide either their paper text or a short summary of their key points for audience members to read on their session page. You can view any attached papers under ‘Files’ on the session page. Our FAQs for Speakers also outlines good practice for speaking into a webcam to make lip-reading easier.

If you are concerned about accessing IMC 2022 as a deaf/hard of hearing person, or have any other accessibility needs, don’t hesitate to get in touch with the IMC team via imc@leeds.ac.uk at your earliest convenience.