The main duties of a session moderator are:
- To be present in / logged in to the session room 20 minutes before your session begins to welcome speakers and ensure they are all set up correctly.
- To introduce each speaker, being aware there may be non-specialists in the audience.
- To inform the audience whether the speakers are happy for the audience to tweet about their paper or discuss it on social media.
- To make sure each speaker finishes their paper on time, and to be assertive on this issue if necessary.
- To make sure the session starts and finishes on time.
- To be familiar with using common functions in Zoom (e.g. raising hands, enabling and disabling attendee microphones/cameras) in order to ensure both in-person and remote speakers’ presentations run smoothly.
- To minimise background noise and disturbances during speakers’ presentations both virtually and in-person.
- To initiate and moderate questions and discussion after the papers, ensuring all speakers and audience members adhere to our Policy on Dignity and Mutual Respect.
- To monitor the session chat for questions from virtual attendees, either asking questions sent by text on their behalf or prompting them to turn on their microphone/camera to speak, dependent on available facilities in the room and your own preference.
- To remove any attendee from either the virtual or physical session room after a warning if they engage in any harassing, bullying, or otherwise inappropriate behaviour whether aloud or in the chat function.
- To be prepared to ask questions if they are not forthcoming from the audience.
- To make sure all delegates leave the room at the end of the session, and inform the IMC team should any problems arise.
- To complete our feedback form which will be sent to you by email after the session.
We strongly recommend that moderators contact all the speakers in their session before the IMC to get to know each speaker’s paper and research.