Information for Delegates

Promotional image for IMC 2020 call for papers with logo

These pages contain important practical information to help you make the most of everything the IMC has to offer, from the moment you collect your registration pack to storing your luggage before you leave.

The information on these pages relates to IMC 2019 and will be updated before registration opens in February 2020. 

You will also find a complete set of maps and plans to help you find your way around campus, as well as tips for using WiFi, printing facilities and the University libraries while you are on campus.

If you have any queries once you arrive in Leeds, ask any member of IMC staff or come to the Information and Payment Desk, located in the Refectory Foyer, where the IMC team will be happy to help.

Visas for Overseas Delegates

At present, the United Kingdom works on the assumption that they will no longer be part on the European Union after 31 October 2019.

However, at this stage there is no clarity as to what that would mean for visitors from EU countries. We encourage all delegates who are concerned about obtaining a visa, or who are uncertain whether they will require one to attend the IMC, to check the official UK government website.

Once the programme is confirmed (usually in early December) we will be able to issue formal letters of invitation on request. Please email to request a letter, including any reference numbers or other information which your visa application may require.  

Please note: we ask that delegates wait until they have heard whether their session/paper proposal has been accepted into the programme and scheduled by the Programming Committee before contacting us to request a letter of invitation.

If you have any concerns, or have been experiencing difficulties obtaining a visa, please let us know by emailing While the IMC is not able to offer advice on individual cases, we are keen to find out more if individual delegates are experiencing difficulties.

At the IMC

Luggage Store

All IMC delegates have access to our Luggage store. Luggage must be collected before the luggage store closes, or bags will not be able to be accessed until the next day.

Luggage storage will be available as follows:
Refectory Mezzanine:
Sunday 30 June             09.00-20.00
Monday 01 July              08.00-20.00
Tuesday 02 July             08.00-20.00
Wednesday 03 July       08.00-20.00

Riley Smith Hall:
Thursday 04 July           08.00-20.00

Refectory Stage:
Friday 05 July                  08.00-12.30

DO NOT leave luggage in your room on the day of departure.

IMC Bookfair Mailing Service

A book mailing service will be available in the IMC Bookfair.

Wednesday 03 July            10.00-16.30
Thursday 04 July                09.00-13.30

The service is provided by the University of Leeds Mail Room using a courier service and will be located in the Parkinson Court near the Treasures of the Brotherton Gallery, opposite the souvenir stand.