How to Submit a Proposal
We welcome proposals on any topic relating to the Middle Ages (300-1500). Before planning your proposal, please read our proposal guidelines and criteria.
The way in which proposals are submitted to the IMC will change for IMC 2024 and beyond. The guidance below relates to the current process. Updated details will be provided in due course.
These guidelines only apply to papers, sessions, and round table discussions. If you would like to propose an event or arrange a business meeting or reception at the IMC, please contact us directly to arrange this by emailing email@example.com.
Proposal submissions open at the end of May each year and close on 31 August for individual paper proposals and on 30 September for session and round table discussion proposals.
IMC 2023 Format: We are planning to host an in-person gathering in Leeds, with virtual involvement possible for those who are unable to attend in person. You will be asked when submitting your proposal about whether you would prefer to present your paper or session in-person or virtually and have the opportunity to confirm this if your proposal is accepted. It is important that you let us know your preference, as this information will inform our planning of both virtual and in-person elements.
Submit a paper, session or round table proposal.
Proposing an Individual Paper
Many speakers submit papers to an individual session organiser, who will then add them to their session proposal. However, it is also possible to submit an individual paper proposal directly to the IMC. The Programming Committee will attempt to group individual papers into thematically coherent sessions.
To submit your paper, please use the button below to access the proposal form.
- Provide details of your academic affiliation, email, and postal address.
- Include a short abstract for the paper of no more than 100 words, in the language in which you want to present your paper.
- Select relevant index terms for your paper.
- Indicate any special equipment you will need (each IMC session room is equipped with data projector and PC as standard – find out more about session equipment and setup at the IMC).
- Indicate any accessibility needs you have, such as wheelchair access, assistive listening devices, or information in alternative formats such as Braille or large print.
We will include the abstracts of papers in our online programme for the IMC. If your paper is accepted, we will contact you to give you the opportunity to make changes to your abstract before the programme appears online. If for any reason you do not wish your abstract to appear on our website, please tick the appropriate box on the form.
The deadline for submissions for individual paper proposals is always 31 August before the IMC.
Paper proposals received after this date will be marked as late paper proposals and considered at the discretion of the Programming Committee.Submit Paper Proposal
Organising a Session
Sessions should have a maximum of two organisers, who are responsible for:
- Gathering papers on a common theme.
- Submitting a proposal, including an abstract providing a clear rationale for the session.
- Liaising with your speakers during the year.
- Ensuring that participants of session register for the Congress.
- Finding replacements if any speakers need to withdraw.
Most sessions will consist of three individuals presenting 20-minute papers, plus a moderator who will introduce them and preside over the discussion. Other formats are welcome, but should provide a rationale. Two-paper sessions are unlikely to be accepted, unless they also include a respondent whose overall contribution to the session is made explicit in the proposal.
Before you submit your proposal, please ensure that all participants:
- Have agreed to attend;
- Have not already submitted a paper in another session;
- Are aware they will need to pay the Programming and Registration Fee to attend.
Each organiser may submit a maximum of four sessions, plus one round table discussion. Please note, however, that the IMC administration may not be able to allocate the full number requested.
To propose a session or round table, click the button below to open the relevant form.
- Provide details of all the speakers, including affiliation, email, and postal address.
- Include a short abstract for the session of no more than 100 words.
- Provide relevant index terms for all papers.
- Indicate any special equipment you will need (each IMC session room is equipped with data projector and PC as standard – find out more about equipment and setup at the IMC).
- Indicate any accessibility needs your participants may have, such as wheelchair access, assistive listening devices, or information in alternative formats such as Braille or large print.
- The session proposal form has room for three speakers. If you are proposing a four paper session or some other format, please provide as many details as possible for the extra speakers and papers in the ‘Abstract’ box. Similarly, if you have more than one organiser for your session, please add their details in the ‘Abstract’ box.
We include the abstracts of sessions in the IMC online programme. If your session is accepted, we will contact all the speakers involved so they can make any changes to the abstract before it appears on our website. If you do not wish this session abstract to appear online, please tick the appropriate box on the form.
You will be the primary contact for the IMC for any queries regarding your session. If there are multiple organisers, please indicate which organiser is the primary point of contact on the proposal form. The deadline for session proposals is always 30 September before the IMC.Propose a Session Propose a Round Table
Moderating a Session
Moderating a Session
We strongly recommend that moderators contact all speakers of their session beforehand to familiarise themselves with the content of each paper and with the research background of each speaker before the session takes place.
The main duties of a session moderator are:
- To introduce each speaker (be aware that there may be non-specialists in the audience who do not know a speaker, even if they are well-known in their field);
- To make sure that each speaker finishes his or her paper on time. You may need to bring a watch with you, as session rooms may not have accurate clocks;
- To make sure that the session starts and finishes on time so that the room can be prepared for the next session;
- To initiate discussion after all papers have been presented;
- To ask questions if none are forthcoming from the audience;
- To moderate the discussion, including ensuring that the session and all its participants adhere to the IMC Policy on Dignity and Mutual Respect.
- To ascertain whether speakers are happy with recording or other coverage of their papers, including but not limited to live tweeting, posts on social media, audio/visual recording and/or photography of speakers and/or slides. The moderator should ensure the speaker’s requirements are clearly communicated to the audience at the start of the session.
The proposal form also allows you to indicate the sponsor of your session. Sponsoring a session is an opportunity for institutions and publishers to promote themselves, new publications, or recent research projects. It does not necessarily involve making a direct financial contribution; institutions may provide email addresses, sabbatical time, access to facilities, or other types of support to the participants of the session.