Register

2023 Registration & Programming Fee

We appreciate that many in our community are facing increased financial pressures as a result of inflation. Unfortunately, the IMC is not immune to these pressures and many of our costs – including venue hire, equipment, supplies, staffing, IT support, programme production, maintaining our programming, registration, and virtual event platform – have increased substantially. As the IMC operates on a non-profit basis, it has been necessary to increase rates for 2023 to cover our operating costs.

Recent years have allowed us to innovate in how colleagues participate in the IMC, with 2020 and 2021’s wholly virtual IMCs followed by 2022’s successful hybrid Congress. These events provided vital opportunities to bring colleagues together despite the COVID-19 pandemic.

Delivering hybrid solutions, together with inflationary pressures, has meant that the overall cost of facilitating the IMC has risen by over 25% since the start of the pandemic. In particular, the additional cost of synchronous presentation remains substantial, both in terms of technical costs and staffing needs.

Registration fees will increase in line with UK inflation for in-person delegates, whilst virtual registrations will increase by a larger amount to reflect the true cost of synchronous delivery, technology, and support associated with virtual attendance. While we were previously able to absorb some virtual participation costs via the in person rates, this is no longer sustainable. Thus, we will be increasing virtual prices such that they cover the costs associated with virtual participation.

The prices below show the expected Programming and Registration Fees for IMC 2023 (as of December 2022). These will be finalised in February 2023.

2023 Registration and Programming Fees

In Person Rates

Standard Registration: £266.00
Concessionary (Student/Retired/Unwaged/Low-Waged) Registration: £145.00
Day Passes: £175.00

Virtual Only Rates

Standard Registration: £220.00
Concessionary (Student/Retired/Unwaged/Low-Waged) Registration: £105.00

Owing to technical limitations, it will not be possible to offer virtual-only day rates.

Any registrations received after Friday 05 May 2023 are accepted at the discretion of the IMC organisation and are subject to additional late fees.

The IMC is run on a non-profit basis with any surplus redirected into the Bursary Fund, towards improvements to the IMC experience on campus, or to ensuring our submission and registration systems remain fit for purpose. To ensure the future stability and continuation of the Congress for years to come, we need to limit our losses and cover as large a proportion of our costs as possible.

This fee covers the processing of proposals, production of the programme, staffing costs, proposal management, development and maintenance of software to manage programming, registrations, and virtual event platform, as well as ensuring excellent delegate support is available for all speakers and attendees attending both in person and virtually.

As in previous years, reduced registration fees will be offered for less well-off members of our community, including students, retired, unwaged, and low-waged individuals.

Concessionary Registrations

If you register as a student, retired, unwaged, or low-waged scholar, you will need to submit proof of status either during your registration or shortly afterwards.

Low-earning delegates are also able to apply for this concessionary rate. Please provide a supporting statement as part of your registration and we will be in touch to request further details. If you have any queries about your eligibility for this rate, please contact us by emailing imc@leeds.ac.uk before registering to discuss your individual circumstances.

If you have been awarded an IMC Bursary, please follow the instructions in your bursary award email to register for IMC 2023.

Payment Methods

Payment for registering using the online system is by credit/debit card only and remains the quickest and most secure way to pay for your IMC registration. The secure online booking system accepts Visa and Mastercard. In exceptional circumstances, we can accept payment via alternative methods.

We can accept payment by credit/debit card over the telephone. We are able to accept Visa or Mastercard but are unable to accept American Express or Electron. Please note that our office may be staffed intermittently owing to COVID-19 safe-working practices.

Therefore, if you cannot pay online, you can access this service by completing your registration as normal and making a note of your reference number when you reach the ‘Payment’ screen. You should then email imc@leeds.ac.uk, including your full name, email address used to register, and this registration number and we will recover your incomplete registration and provide details of when colleagues will be available and the number to call to make payment. Please note that items selected can only be confirmed once payment is received.

If you are unable to pay online or by phone, please contact us as soon as possible so we can make the necessary arrangements for you to pay via bank transfer. Payment via bank transfer, invoice, or any other method will incur an additional fee of £25 to cover the additional administrative costs.

We are unable to accept payment by cash, cheque, American Express, Diner’s Club, Traveller’s cheques, or Postal Orders.

To discuss paying via an alternative method, please email imc@leeds.ac.uk.

Fees for Previous IMCs

	2022	2022	2021	2021	2020	2020
	Until 23:59, 6 May 2022	Late: after 6 May 2022	Until 23:59, 10 May 2021	Late: after 10 May 2021	Until 23:59, 9 May 2020	Late: after 9 May 2020
Standard Registration	£240.00 in person, £145.00 virtual	£280.00 in person, £185.00 virtual	£120.00 – virtual only	£145.00 – virtual only	£229.00	£269.00
Concessionary Registration (Student/Retired/Unwaged/Low Waged)	£135.00 in person, £95.00 virtual	£175.00 in person, £135.00 virtual	£75.00 – virtual only	£100.00 – virtual only	£127.00	£167.00