Proposal Guidelines

Proposal Guidelines

We welcome papers on any topic relating to the Middle Ages (3000 - 1500). Find out more below about how proposals are assessed.

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Call for Papers

Special thematic strand: 'Borders', 6-9 July 2020

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How To Submit

New to the IMC? Need a refresher? Check out our guide on submitting a proposal

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The IMC is an inclusive platform for the cultivation of discussion and research on any topic relating to the Middle Ages (300-1500). We welcome and encourage submissions of session and paper proposals from a range of organisers and speakers.

The IMC has a special thematic strand every year but we also welcome and encourage paper and session proposals relating to all areas of medieval studies.

Anyone is welcome to propose a session or paper, though we recommend that postgraduate students should at least be in their second year of research before presenting at the IMC.

We welcome participants who are new to the IMC and from countries, institutions, subject areas, and other groups who are not usually represented, or are underrepresented. This could include, but would not be limited to, those with particular protected characteristics, such as age, caring responsibilities, disability, gender identity, pregnancy or maternity, race, religion or belief, sex, and sexual orientation. All delegates are expected to adhere to the IMC’s Dignity and Mutual Respect policy.

We accept papers and sessions in all major languages. However, to ensure sessions are broadly accessible, if you do give a paper in another language we recommend that you provide a short handout for/abstract of your presentation in English.

We recommend that sessions demonstrate diversity in their range of participants, maintaining a balance of early career and established researchers, ideally from different institutions, countries, and academic backgrounds.

Sessions are held in fourteen 90-minute time-slots over the four days of the IMC, plus three evening sessions of 60 minutes. These evening sessions are usually used for round table discussions, workshops, and other special sessions, though these may also be scheduled in 90-minute time-slots throughout the Congress. Over fifty different sessions may be running at any one time. With an event as large and complex as this, it is not always possible to honour scheduling requests.

Criteria for Acceptance

The following criteria apply to both session and paper proposals unless otherwise stated:

  1. Proposal content should be original and should offer a contribution to the field of study.
  2. Written expression of abstracts should be clear and accurate, avoiding the overuse of specialist jargon and abbreviations, in order that it can be easily understood by a wider medievalist audience.
  3. For session submissions, there should be a logical coherence and interconnectivity between papers, showing a clear overall academic rationale.
  4. All information on the submission form should be accurate and complete. For all participants, we need:
    • full name;
    • email address;
    • postal address;
    • telephone number;
    • full affiliation details (department, institution);
    • title (e.g. Dr, Ms, Mr, Mx, Professor etc).

This information is required so that we can ensure that all participants are correctly attributed in the programme, that name badges for delegates display accurate names and affiliations, and that the Congress Programme is sent to the correct postal address. We also need to be able to reach participants quickly via email or telephone, should there be any queries or information to share with them.

Each year, the Congress spends a significant amount of money sending out additional copies of the programme because we have not been provided with accurate and up-to-date information. We would like to reduce this cost so that we can invest it in other areas in order to improve the delegate experience.

  1. Session proposals should contain at least three papers. The usual session structure is three papers, each lasting 20 minutes, followed by 10 minutes of discussion. Less frequently, sessions consist of four papers, each lasting 15 minutes. Other formats are welcome, but should provide a rationale. Two-paper sessions are unlikely to be accepted, unless they also include a respondent whose overall contribution to the session is made explicit in the proposal.
  2. Abstracts should be kept as close to 100 words as possible.
  3. Only one paper per delegate will be accepted at the IMC each year. If you submit more than one paper, we will ask you to choose which one paper you want to deliver at the Congress.
  4. You must present your paper in person at the IMC. If you cannot attend the IMC, it is not possible to have your paper read on your behalf, or to give your paper remotely.
  5. While we understand that some participants, particularly those who are new to the IMC, may wish to submit an individual paper proposal, we encourage individuals, especially frequent attendees, to submit, or contribute to, session proposals.
  6. Each session organiser can only submit a maximum of four sessions of papers, plus one round table.
  7. We reserve the right to reject all proposals submitted after the relevant deadlines.
  8. There is no limit on the number of sessions you can be involved in as a moderator, respondent, or round table participant, but we recommend not being actively involved in more than seven sessions.
  9. Each session can only have a maximum of two organisers.
  10. Each paper can be delivered by a maximum of two speakers, who should be the author or co-authors of the paper.
  11. Each participant must pay the relevant registration fee. More information on prices can be found on our website. There are reduced fees for students, the retired, and the unwaged. We appreciate that, for a variety of reasons, some delegates may face economic barriers which may prevent them attending IMC. As a result, we offer concessionary rates for low-waged and precariously employed delegates. We encourage delegates who consider themselves to fall into any of the above categories to apply to the Bursary Fund, further details of which can be found on our website.

Submit a paper or session proposal for IMC 2020.