Equipment and Setup

The below information relates to IMC 2022. Details for IMC 2023 will be published here in due course.

Every session room at the IMC will include a computer, data projector, camera and microphone (which may be integrated with the camera). All computers are USB flash drive-compatible, run on Windows, and have Microsoft Office 2013 installed on them by default. All our session room computers will be set up and logged in to our virtual event platform, Pathable, and Zoom by IMC staff.

Due to the hybrid nature of the IMC this year, we expect all in person presenters use the in room PC for their sessions. This is in order to keep the session accessible for all our delegates, both in person and virtual, and to enable the smooth running of the session. If there is a reason you need to use your own device, e.g. you require specialist software that is only available on your device, please contact us as a matter of urgency to discuss your requirements.

We recommend bringing your presentation on a USB flash drive / memory stick and emailing a copy to yourself or saving a copy to cloud storage as a backup since you will not be able to present from your own device.

If you require any equipment or facilities other than those listed above please contact us as soon as possible to discuss your requirements. We start planning to provide these items soon after the proposal deadline and some rooms are allocated according to the equipment that can be provided in them. Although we will do our best, we cannot guarantee that any additional equipment will be available.

What Equipment Can Be Provided?

Internet Access

Internet is provided across campus via the Eduroam network for the duration of the Congress. All registered IMC delegates are provided with a username and password to access wireless internet. Session rooms PCs will be connected to the internet via ethernet cable.

Audio Equipment

PCs provided in session rooms are compatible with all common digital audio file formats. Speakers are available in most session rooms, but if you need speakers to play audio during your session please contact us as soon as possible to ensure that the necessary equipment can be made available.

If you require audio equipment for physical formats (e.g. CDs, tapes) please contact us to see whether the equipment can be provided.

Microphones

All session rooms are equipped with a microphone for use with the hybrid platform, Pathable, and Zoom. Larger session rooms are provided with microphones which broadcast to the room, but in smaller session rooms the microphone only broadcasts to virtual / hybrid participants.

Slide and Overhead Projectors

The University of Leeds no longer uses overhead projectors (OHPs) or slide projectors. Therefore, delegates are advised not bring transparencies or OHP presentations to present at the IMC. A limited number of document visualisers are available, but these must be requested well in advance. We strongly recommend that you come to the IMC with a contingency plan in case this equipment is not available.

Technical Requirements

Due to the hybrid nature of the IMC this year, we expect all in person presenters use the in room PC for their sessions. This is in order to keep the session accessible for all our delegates, both in person and virtual, and for the smooth running of the session. If there is a reason you need to use your own device, e.g. you require specialist software that is only available on your device, please contact us as a matter of urgency to discuss your requirements.

If you are bringing a presentation to display using the IMC computer in your session room, make sure your presentation is compatible with Microsoft PowerPoint. We recommend bringing your presentation on a USB flash drive / memory stick and emailing a copy to yourself as a backup. Only Microsoft PowerPoint 2013 will be automatically provided on IMC computers. If you need other software, contact us as soon as possible. Please note, we are unable to provide support for alternative presentation software such as Keynote.

Apple Macs

Due to the hybrid nature of the IMC this year, we expect all in person presenters use the in room PC for their sessions. This is in order to keep the session accessible for all our delegates, both in person and virtual, and for the smooth running of the session. If there is a reason you need to use your own device, e.g. you require specialist software that is only available on your device, please contact us as a matter of urgency to discuss your requirements.

Compatibility cannot be guaranteed for Apple devices, such as Macs, and the University does not offer technical support for them. If you wish to present from your Apple device, you must log in to the virtual event platform to share your slides there and must bring the necessary cables or adaptors required to connect to the in-room projector.

Session Room Support

Each session room is assigned a Session Room Organiser (SRO), who will introduce themselves to the speakers and moderator at the start of the session. They will set up the computer for the session, and ensure that Pathable and Zoom are logged in and working correctly. They will also ensure that the room is tidy, that the temperature and lighting are comfortable, that water is available for speakers, and that the correct equipment is provided.

Equipment is available for use 20 minutes before the start of your session, and we recommend that you test the equipment with your presentation and report any problems. SROs can provide immediate assistance and will try to resolve any issues, but they may need to contact a University IT technician or Pathable technical support for assistance. Please be patient while waiting for a technician either in person or virtually as they may be helping another delegate.

Please make sure you are familiar with the basic functions of the equipment, Microsoft PowerPoint, and Zoom before you arrive. SROs will be assigned to more than one session room, so they will not have time to help every speaker during their presentation.