Equipment and Setup

Every session room at the IMC will include a computer and data projector. All computers are USB flash drive-compatible, run on Windows, and have Microsoft Office 2013 installed on them. If you need any other equipment, you will need to request it in advance.

You should include requests to use additional equipment with your paper or session proposal. We start planning to provide these items soon after the proposal deadline and some rooms are allocated according to the equipment that can be provided in them.

Although we will do our best, we cannot guarantee that any additional equipment requested after December will be available. Please contact us as early as possible if you will need any other equipment.

What Equipment Can Be Provided?

Internet Access

Internet is provided across campus via the Eduroam or MeetinLeeds network for the duration of the Congress. All registered IMC delegates are provided with a username and password to access wireless internet.

Some session rooms will be connected to the internet via ethernet cable, while others will use campus wifi. This means that some session rooms may have more reliable internet connections than others. If you plan to access the internet during your paper, we strongly recommend bringing a contingency plan in case of a weak connection.

Audio Equipment

PCs and laptops provided in session rooms are compatible with all common digital audio file formats and have CD drives.

Speakers are available in most session rooms, but if you need speakers to play audio during your session please specify on your proposal form to ensure that the necessary equipment can be made available.

If you require audio equipment for analogue formats (e.g. tapes) please contact us to see whether the equipment can be provided.

Microphones

All larger session rooms are provided with microphones, but not all the smaller session rooms. If you wish to use a microphone please specify on your proposal form.

Slide and Overhead Projectors

The University of Leeds has a very limited number of slide and overhead projectors; we cannot guarantee their availability at the time of the Congress.

If you wish to use one of these items, please note that you will need to order it well in advance. We will not be able to provide a slide or overhead projector that you have not requested ahead of time.

We strongly recommend that you come to the IMC with a contingency plan in case this equipment is not available. Wherever possible, please bring your slides or transparencies in an alternative format.

Technical Requirements

If you plan to use your own laptop, please make sure you have informed the IMC team. The laptop must have a ‘female’ VGA monitor output to connect to our projectors.

If you are bringing your presentation to display using the IMC computer in your session room, make sure your presentation is Microsoft-compatible. We recommend bringing your presentation on a USB flash drive / memory stick; you may also consider emailing a copy to yourself as a backup.

Only Microsoft PowerPoint 2013 will be automatically provided on IMC computers. If you need other software and cannot bring your own laptop, contact us as soon as possible.

Some session rooms will be connected to the internet via ethernet cable, while others will use campus wifi. This means that some session rooms may have more reliable internet connections than others. If you plan to access the internet during your paper, we strongly recommend bringing a contingency plan in case of a weak connection.

Apple Macs

Data projectors can be used with Apple Macs, but you will need to bring your own convertor cables specific to the model of computer. Compatibility cannot be guaranteed for Macs, and the University does not offer technical support for them.

Session Room Support

Each session room is assigned a Session Room Organiser (SRO), who will introduce themselves to the speakers and moderator at the start of the session. They ensure that the room is tidy, that the temperature and lighting are comfortable, that water is available for speakers, and that the correct equipment is provided.

Equipment is available for use 20 minutes before the start of your session, and we recommend that you test the equipment and report any problems. SROs will try to resolve any issues, but they may need to contact a University IT technician for support. Please be patient while waiting for a technician, who may be helping another delegate.

Please make sure you are familiar with the basic functions of the equipment you are using before you arrive. SROs will be assigned to more than one session room, so they will not have time to help every speaker use their equipment during the session.