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Advice for Moderators

The main duties of a session moderator are:

  • Familiarise yourself with using common functions in Zoom (e.g. raising hands, enabling and disabling attendee microphones/cameras) in order to ensure both in-person and remote speakers’ presentations run smoothly.
  • Monitor the session chat either on your own device or on the in-room computer for virtual attendee queries.
  • Introduce each speaker, being aware there may be non-specialists in the audience.
  • Inform the audience whether the speakers are happy for the audience to tweet about their paper or discuss it on social media.
  • Make sure each speaker finishes their paper on time and be assertive on this issue if necessary.
  • Make sure the session starts and finishes on time.
  • Ensure background noise and disturbances during speakers’ presentations both virtually and in-person are minimised.
  • Initiate and moderate questions and discussion after the papers with virtual and in-person delegates, ensuring all speakers and audience members adhere to our Policy on Dignity and Mutual Respect.
  • Ensure that the session is accessible for all delegates, both virtual and in-person
  • Be present & logged in to the session room 30 minutes before your session begins to welcome speakers and ensure they are all set up correctly.

If you are moderating a wholly virtual session and are participating virtually yourself, ensure that you download the ‘Zoom Client for Meetings’ here: It will not be possible to join sessions without access to Zoom so make sure you have it installed before the IMC begins! 

If you have not yet received your login credentials for IMC 2024 by 30 June prior to the IMC, please let us know as soon as possible by emailing

We strongly recommend that moderators contact all the speakers in their session before the IMC to get to know each speaker’s paper and research.

Please ensure that speakers are reminded of the following:

  • The audience is likely to include delegates whose native language is not the language of delivery in the session; speakers should therefore speak slowly and clearly to accommodate all audience members.
  • Papers should last no more than 20 minutes (15 minutes in a 4-paper session).
  • All sessions will benefit from automatic closed captioning, which can be activated by anyone in the session from the ‘CC’ button on the main Zoom taskbar.
  • Unless we have received a specific request from a speaker/moderator not to record a particular session, all sessions will be automatically recorded and made available to registered delegates only via the virtual event platform until 31 August 2024. Please bear this in mind during any private discussion either prior to the session beginning, or after attendees have departed.
  • Speakers should expect delegates to post online about their papers unless they expressly state that they do not want to be posted about. Please ask your speakers how they feel about live posting on X/Twitter and communicate this to the audience at the start of the session. Where the speakers do not object to live posting, please encourage the use of #IMC2024 and the hashtag for your session, which is #s followed by the session number, e.g. #s9999.


Speakers should familiarise themselves with the full Guidance for Speakers available on our website.